Diary of a Bad, Bad Bookkeeper – (Day 9) In the Clear

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Dear Diary,

Well, it’s been a little over a week, and I would say I’ve got “the lay of the land.”   Apparently, the Owner wasn’t kidding when he said he’d be out of the office a lot.  I have yet to actually see him in the office for more than an hour a day.  He comes into the office in the morning to give his field guys their daily assignments, then he talks to me for about 10 minutes before he too heads out.  Right before he walks through the door, he stops and talks to the receptionist, telling her to forward all of his important calls and take messages on the less important ones.  Yada yada yada.  Everyday is the same.  (Which bodes well for me.)

Today though was a really good day.  Since the first day I got here, I’ve been the sole person in charge of the mail.  And that mail comes to me unopened.  Today, the bank statement came in.  I’ve been waiting to see if the owner would make an exception when it comes to the bank statement, but he just tosses it on my desk without even looking at it.  That’s a good sign for me.  That means when I start forging checks, he’ll never know.  Any checks that come back, I can shred before he gets them.

Man, I love working for “really busy” Small Business Owners.


The Importance Behind the Bank Statement:

To many, choosing the person that opens the bank statement is unimportant.  But here’s the General Rule:  He who Opens the Bank Statement First is the One Who Can Steal the Most Without Getting Caught. That means, if it’s the bookkeeper – who has access to the checks – you are BEGGING them to steal from you.  If it’s the receptionist, that receptionist may end up in cahoots with your bookkeeper to steal from you.  But if it’s You-the-Small-Business-Owner, you can catch theft as soon as it happens.  So be smart… open the bank statement first every time.  Even if you don’t look for theft, it’s often enough to dissuade thieves in your company from stealing bank funds.

Originally posted 2010-03-05 12:00:23. Republished by Blog Post Promoter

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4 Responses to Diary of a Bad, Bad Bookkeeper – (Day 9) In the Clear

  1. Michelle Sanborn says:

    OMG you are kidding me? I’m on the second entry and not sure I can read more. Is this what is really happening? How am I going to be able to start my business when there are people out there doing stuff like this. Even being accredited with the Better Business Bureau means nothing these days, you just write the check to get the stickers. UGH!!!!

    • E.T. Barton says:

      Hey Michelle,

      I know how scary it can be – starting your own business and then trusting someone with your money. That’s why I made Diary of a Bad, Bad Bookkeeper. But the truth is, it only takes a few simple techniques to stop most embezzlement. Any business owner can do those techniques, but most don’t. The best thing you do, is open your mail and look at what’s happening. The sooner you catch wrongdoing, the less money you would lose to an embezzler.

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