The Best Printers for Small Businesses

[ad#Adlinks – Bookkeeping Class]

The following is an excerpt from our newest ebook “How To Start A Lucrative Virtual Bookkeeping Business” which we are launching on June 30th, 2010 and are currently pre-selling for 50% off. While the advice is intended for small bookkeeping business owners, in my opinion, it works for anyone who runs a small business.  I would love to get your feedback and hear any comments on printers you love.  So, if you have any feedback, please leave a comment below.

************************************************************************************

  1. Get a Multi-Function Printer.  You want to look for a Multi-Function Printer versus a regular printer because like I said before, you will have limited space.  You want it to have a “Flatbed” because you will be scanning paperwork.  You also want it to be able to “Feed” a lot of papers through the scanner at once because you will be faxing a lot of paperwork. In fact, the feed is one of the most important features to look at… don’t skimp here.  A wimpy feed will mean lots of paper jams, lots of frustration, a few choice curse words, a whole lot of equipment violence, and eventually, a whole lot of time wasted manually feeding your pages one at a time.  (Which sucks, believe me!)  Save yourself the headache and pony up the extra $10-$50 for a better feeding option.
    1. a. Features to Look for in a Multifunction Printer:
      1. i.      Laser Printers versus Inkjet Printers:
  • Laser printers mean toner cartridges.  That is a lot more expensive then Inkjet cartridges, and usually larger in size, but they print faster, and they print more copies before they have to be replaced.  In addition, the printer costs more money, especially if you go for the Color Laser printer, but the print quality is excellent, and if you don’t mind pony-ing up $100 every time you have to buy replacement cartridges, then a laser printer is a great option.
  • Inkjet Printers:  Both the printer and the cartridges cost less….period.  The quality can be really good, but you will buy cartridges more often (although the prices can be as low as $5 each).  You will probably also have to do a “head cleaning” more often on an Inkjet Printer, but this is the more affordable choice when starting any new business.

  1. ii.      Replacement Cartridges:  Before you buy any printer, always pop over to the cartridge aisle and see how much the replacement cartridges are.  You may also want to check a website like www.123Inkjets.com where you can save as much as 80% on the generic versions.  Just the cost of the cartridges alone could be a reason NOT to buy whatever printer you’re looking at, no matter how cheap the printer is.  For example, Lexmarks are generally the cheapest printers you can find, but they’re cartridges cost just a little less than the printer itself.  On top of that, the cartridges don’t print a whole lot of documents before the cartridge has to be replaced – so these are only good deals for people who don’t print a lot.  You…as a VIRTUAL bookkeeper… ARE going to print – a lot.  So take the price of the cartridges seriously.
  2. iii.      A Good Feeder:  This is a must-have for a bookkeeper.  You are going to be faxing, scanning and copying a lot of documents at once.  If you have a wimpy feeder, then you can expect paper jams or an early death to your MFC printer.  Therefore, make sure you look at how many papers you can feed at once.  This information will be listed in the printer’s details or on the box itself.

  1. iv.      A Flatbed Scanner:  A lot of Business Owners think that having a machine with only a feeder (like a fax machine) is a great low-cost option, but the truth is, it’s a bad option for bookkeeping.  Bookkeepers need to make copies of checks, bills, tax forms, books, and all sorts of odd-shaped papers.  It’s a whole heck of a lot easier to have a flatbed that can handle odd shapes and sizes so you can scan portions, if necessary, and put the scans back together on a computer.  Therefore, get both the feeder and the scanner model.

  1. v.      A Fax Machine:  You’d be amazed how many multi-function printers are still made without a fax machine.  But the truth is, a fax machine is a Virtual Bookkeeper’s best friend.  You will be sending a lot of paperwork to your clients via email or fax, and having a fax machine lets you do both.  Be smart and check for this feature right from the beginning.

  1. vi.      All in all, we prefer the Brother printers.  The cartridges are cheap (at least in comparison to other toner and inkjet cartridges), it feeds paper fairly quickly, and it prints an excellent quality at a good speed.  However, keep in mind that not all Brother Printers are created equally.  The cheap ones don’t feed a lot of paper at once.  So, look for something that looks like these (notice the feeds are angled upward to hold more pages):

But avoid ones that look these because these feeds aren’t that great (notice the feeds are flat, and thus usually fit and/or feed fewer pages).

A Good Rule-of-Thumb is:  The more pages they feed at once, the better.

Originally posted 2010-06-23 20:49:53. Republished by Blog Post Promoter

Tagged , , , , , , , , , , , , , , , , . Bookmark the permalink.

33 Responses to The Best Printers for Small Businesses

  1. You are the only site with multiple pay options, including C.O.D. Inkjet Printers Wholesale

  2. Ethan Frey says:

    Great article Erica, a printer can make or break an office. Although I am a full-time bookkeeper now I once worked at a Canon Copier/Printer dealership (yes, a dealership, they sold, leased, financed, and serviced Canon copiers like car dealers do cars) and I can tell you that Canon makes top notch equipment and I highly recommend it. The downside as usual, is they are not the cheapest option, but as I said, a printer can make or break an office.

    • E.T. Barton says:

      You know, I actually saw a Canon printer tonight that had a lot of the features I recommend for a printer, and it was only $99. That was a surprise. I didn’t check out the cartridges, but I would be seriously tempted to buy it. (It was an inkjet.)

      I will admit, I do own an HP LaserJet Multifunction. When my last Brother died, we ran out to get a laser printer (and we needed it asap), but my Office Depot was sold out. So the HP was what I ended up with. The print quality is great, but it’s so tempermental. It will only work with 2 out 4 of our computers, and the ink cartridges are $72 a pop. That means to replace all my cartridges at once, I have to pay about $300. Needless to say, I’m going back to Brother.

  3. Nice post…Thank you for sharing some good things!!

  4. home loan says:

    I searched for something completely different, but found your website! And have to say thanks. Nice read. Will come back.

  5. Andrew Pelt says:

    I’ll gear this review to 2 types of people: current Zune owners who are considering an upgrade, and people trying to decide between a Zune and an iPod. (There are other players worth considering out there, like the Sony Walkman X, but I hope this gives you enough info to make an informed decision of the Zune vs players other than the iPod line as well.)

  6. Excellently written article, if only all bloggers offered the same content as you, the internet would be a much better place. Please keep it up! Cheers.

  7. Hey there, please tell us when we will see a follow up!

  8. sexy milfs says:

    Hey, what blog theme are you guys using? It looks awesome!

  9. Hi, I just read texts on your blog and I became interested in the topic. I like your site and I am thinking whether I could use your words in my work? Would it be possible? If yes, please contact with me.Thanks.

  10. Ammie Congo says:

    Hi, I just read texts on your blog and I became interested in the topic. I like your site and I am thinking whether I could use your words in my work? Would it be possible? If yes, please contact with me.Thanks.

    • E.T. Barton says:

      Sure. Feel free to quote whatever you like. Please just add a link back. Every link helps this blog grow.

  11. You crafted some excellent points there. I did a search on the matter and discovered many people will agree with your blog site. I wanted to take your current Rss but it doesn’t work. i will probably keep attempting maybe is actually a local issue.

  12. Regards for all your efforts that you have put in this. very interesting information.

  13. matio says:

    Very useful information. I appreciate your effort, very well written article.

  14. Kibyz says:

    hello thanks for the reading.

  15. matio says:

    Its Pleasure to understand your blog.The above articles is pretty extraordinary, and I really enjoyed reading your blog and points that you expressed. I really like to appear back over a typical basis,post a lot more within the topic.Thanks for sharing…keep writing!!!

  16. I uncovered your blog using google and I must say, this is no doubt one of the best well drafted articles I have experienced in a long time. I have bookmarked your site for further posts.

  17. Hi I found your site by mistake when i was searching Google for this issue, I have to say your site is really helpful I also love the theme, its amazing!. I dont have that much time to read all your post at the moment but I have bookmarked it and also add your RSS feeds. I will be back in a day or two. thanks for a great site.

  18. Lebrun says:

    Hey thanks for the info.

  19. I’d be inclined to concur with you here. Which is not something I typically do! I really like reading a post that will make people think. Also, thanks for allowing me to speak my mind!

  20. Ighteorm says:

    hello thanks for the article.

  21. Ighteorm says:

    hello thanks for the article.

  22. I really enjoyed this post. You write relating to this subject very well. I really appreciate reading your blog and that i will definetly bookmark this! Keep up the fascinating posts!

  23. I really enjoyed this post. You write relating to this subject very well. I really appreciate reading your blog and that i will definetly bookmark this! Keep up the fascinating posts!

  24. I’m Glad i discovered this web site.Added onehourbookkeeper.com to my bookmark!

  25. I’m Glad i discovered this web site.Added onehourbookkeeper.com to my bookmark!

  26. NDS Games says:

    Amazing site, where did you come up with the information in this post? I’m pleased I found it though, ill be checking back soon to see what other articles you have.

  27. NDS Games says:

    Amazing site, where did you come up with the information in this post? I’m pleased I found it though, ill be checking back soon to see what other articles you have.

  28. Thanks for the post. I thought it was good.